FAQ - Frequently Asked Questions

This page aims to answer some of the most Frequently Asked Questions about the programme. Click on the questions below to reveal the answer.

If you cannot find an answer to your question, please ask it here.

Eligibility

The Associated Countries are Albania, Bosnia and Herzegovina, Croatia, Faroe Islands, FYR Macedonia, Iceland, Israel, Liechtenstein, Moldova, Montenegro, Norway, Serbia, Switzerland and Turkey.
The 27 EU Member States are Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, The Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, and the United Kingdom.
Eligibility
The WHRI-ACADEMY fellowship programme is co-financed by the European Union through the Marie Curie Action "Co-funding of regional, national and international programmes (COFUND)". Therefore, WHRI-ACADEMY fellowships are technically also Marie Curie fellows.
Under EU rules individual researchers cannot benefit, at the same time, from more than one Marie Curie Action. These are:
- Initial Training Networks (ITN)
- Intra-European Fellowships for career development (IEF)
- International Outgoing Fellowships for career development (IOF)
- International Incoming Fellowships (IIF)
- Career Integration Grants (CIS)
- Industry-Academia Partnerships and Pathways (IAPP)
- International Research Staff Exchange Scheme (IRSES)
- Co-funding of regional, national and international programmes (COFUND)
Should you have (or have had) a Marie Curie fellowship, which ends prior to taking up a co-funded fellowship at WHRI-ACADEMY, this would not be a problem.
Eligibility

Typical candidates hold a PhD title. However, candidates with at least four years (full-time equivalent) of research experience since gaining a university diploma giving him/her access to doctoral studies in the country in which the degree/diploma was obtained can also apply.

Eligibility
The date of obtaining the PhD is the date when, after applicable corrections, your PhD examiners accepted it in its final form.

 

Eligibility
If you do not meet all eligibility criteria your application will be declared ineligible and will not be evaluated. Therefore, we do not advise to apply if you do not fulfil the eligibility criteria.
Eligibility
WHRI-Academy fellows can only work in a WHRI-ACADEMY Host Organisation. If your selected institute is not enrolled as WHRI-ACADEMY Host Organisation, then they can become. This needs to be established before the deadline of a Call for Proposals. Further details on how to become a WHRI-ACADEMY Host Organisation can be found in the section “How to become a Host Organisation” of our website.
Eligibility
There are not restrictions of age. 
Eligibility
No, combining host institutes is not permitted. However, placements and visits within the WHRI-ACADEMY Host Organisations and to a non-member institution of the WHRI-ACADEMY programme are possible. Please note that the duration of these placements and internships shall not exceed 15% of the recruitment period of the fellow. This shall be discussed and agreed with the Scientist in charge of your chosen Host Organisation when preparing the application.
Eligibility
No. As a WHRI-ACADEMY Fellow you will also be a Marie Curie Fellow. It is only permissible to hold one Marie Curie Fellowship at a time. 
Eligibility
Candidates that return to science after a break, appropriately documented by certificates (such as maternity/paternity leave, military service, long-term illness) will not be penalized in any possible way and we will pay special attention to female scientists that resume their careers after a maternity leave. 
Eligibility
If you have worked in the WHRI-ACADEMY Host Organisation for more than 12 months out of the 3 years immediately before the deadline for the submission of proposals, then you are not eligible for a WHRI-ACADEMY fellowship. 
Eligibility
Candidates that fulfil the following criteria are eligible to apply.
 
The EU FP7 definition of “transnational mobility”
 
- INCOMING
For non‐residents of the host institution country.
Researchers from any nationality can apply.
 
- OUTGOING
For residents of a Member State or Associated Country. 
Mobility is from a EU Member State or Associated Country to a Third Country (with a preferably return phase to either a EU Member State or Associated Country).
 
REINTEGRATION
Only EU Member State or Associated Country nationals that have carried out research in a Third Country for at least 3 years.
The mobility is from a Third Country to a either EU Member State or Associated Country.
 
In all cases, candidates must not have resided or carried out their main activity in the host institution country for more than 12 months in the years 3 years prior to deadline for the submission of proposals.
 
The EU F7 definition of “Experienced Researchers”
 
The candidate must, at the time of the recruitment by the Host Organization, either:
 
- Be in possession of a doctoral degree; or
 
Have at least four years of research experience (full-time equivalent) since gaining a university diploma giving him/her access to doctoral studies either in the country in which the degree/diploma was obtained or in the country in which the research training is provided.
 
Prior the offer of the award, it is mandatory that the selected candidates provide official evidences of their compliance with the education and experience requirements. 
Eligibility
The research areas include healthcare and life sciences. The main research areas are:
 
Molecular and Structural Biology and Biochemistry: the research area 1 encompasses molecular synthesis, modification and interaction, biochemistry, biophysics, structural biology, metabolism, and signal transduction.
 
Physiology, Pathophysiology, including Cardiovascular disease and Endocrinology: the research area 2 encompasses organ physiology, pathophysiology, endocrinology, metabolism, ageing, tumorigenesis, cardiovascular disease, and metabolic syndrome.
 
Genetics, Genomics, Bioinformatics and Systems Biology: the research area 3 encompasses molecular and population genetics, genomics, transcriptomics, proteomics, metabolomics, bioinformatics, computational biology, biostatistics, biological modelling and simulation, systems biology, and genetic epidemiology.
 
Cellular and Developmental Biology: the research area 4 encompasses cell biology, cell physiology, signal transduction, organogenesis, developmental genetics, and stem cell biology.
 
Neurosciences and Neural Disorders: the research area 5 encompasses neurobiology, neuroanatomy, neurophysiology, neurochemistry, neuropharmacology, neuroimaging, systems neuroscience, and neurological and psychiatric disorders.  
 
Immunity and Infection: the research area 6 encompasses the immune system and related disorders, infectious agents and diseases, and prevention and treatment of infection.
 
Diagnostic Tools, Therapies and Public Health: the research area 7 encompasses aetiology, diagnosis and treatment of disease, public health, epidemiology, pharmacology, clinical medicine, regenerative medicine, and medical ethics. 
 
Eligibility
A non-EU candidate can apply. Please read the Guideline for Applicants for further information.
Eligibility

Application/Submission

No. Referees will be only contacted if your project is selected for funding. The WHRI-ACADEMY Programme Office will directly contact and invite them to send the reference letters directly to us. In case one or both of your referees will not send us the reference letter we will send you a communication and you will remind your referee/s to send us the reference letter/s. 
Application/Submission

As a general rule the WHRI-ACADEMY fellow is appointed under an employment contract for the duration of the fellowships at the host organization except in adequately documented cases or where national Financial Regime regulation would prohibit this possibility. When an employment contract cannot be provided by the host organization, the WHRI-ACADEMY fellow must be recruited under a status equivalent to a fixed amount fellowship, provided that it is compatible with the national legislation and that adequate social security is provided (but not necessarily paid from the fellowship). 

Fellows will receive a Living allowance. The Living Allowance will depend on the experience of the selected fellow. The Host Organisations are allowed to use their own salary scales to support the costs for the fellows’ salary costs. Within WHRI-ACADEMY, the fellows must benefit of 1 875 EUR/year as mobility/travel allowance. This allowance refers to relocation and mobility cost of the fellows. it does not take into consideration family status of the applicant. Furthermore, the fellows must benefit of 18 750 EUR/year as contribution to the research costs. This allowance refers to those eligible direct costs related to the research project such as consumables, travel and subsistence for attendance to scientific events, publications, material for the dissemination and communication of the research project, salaries of a person (i.e.: PhD student) assisting the fellow, etc.

Please note that the EU contribution per fellow/year is 37 250 EUR and it shall correspond to up to 40% of the annual fellowship costs. 

Application/Submission
The universities, research institutes and companies that have already enrolled as Host Organisations are displayed in the section “Host Organisations” of our website. This will help you to narrow down your search to a Host Organisation, and then you can explore the research areas of the chosen Host Organisation.
Application/Submission
No. You can submit just one application at each Call. Before sending it, please make sure that all the information are correct and that all the data are included.
Application/Submission
No, but WHRI-ACADEMY is an international programme and as the application is in English, candidates are expected to work in an international English-speaking environment. 
Application/Submission
Every section of the application form needs to be filled. No other document (such as certificate of the academic background, passport, etc.) is needed in the deadline for submission of proposals.
Application/Submission
You should apply jointly with the Scientist you wish to work with, who is responsible for the project you are interested in. The project proposal should be elaborated together with him/her. Furthermore, a Letter of Commitment of the Host Organisation duly signed and stamped by their legal representative shall be included as it is a compulsory part of the application. The Letter of Commitment can be found in the section “Application package” of our website.
Application/Submission
Yes. The Scientist in Charge, and the awarded fellow must all work within the same institution. 
Application/Submission
The minimum length of a fellowship in WHRI-ACADEMY programme is 12 months and the maximum length is 36 months.
Application/Submission
Incomplete applications will not be considered. 
Application/Submission

Selection Process/Decision

No. Referees will be only contacted if your project is selected for funding. The WHRI-ACADEMY Programme Office will directly contact and invite them to send the reference letters directly to us. In case one or both of your referees will not send us the reference letter we will send you a communication and you will remind your referee/s to send us the reference letter/s. 
Selection Process/Decision
Once submitted, the eligibility criteria will be checked. Once the application eligibility criteria checks have been completed, submissions which have been passed as complete are sent to the Evaluation Committee. The Evaluation panels are chosen by the Evaluation Committee. Each application is remotely evaluated by a panel of three independent evaluators. The evaluators are identified from EU and international organisations. The Evaluation panel experts will assess and score the applications on the basis of the relevance, research and innovation quality and feasibility and exploitability.
 
Evaluation scores are awarded for each of the four criteria. Each criterion is scored out of 5, being 1 the lowest and 5 the highest. Only projects that have obtained an overall mark of 12 or more will be considered for financing.
 
A consensus meeting involving the three experts and a fourth one acting as observer will follow. The evaluation consensus report is sent to the programme office who organizes an Evaluation summary meeting involving the Panel chair and is chaired by the WHRI-ACADEMY project coordinator to select the proposals for funding.
Selection Process/Decision
Yes. You can re-apply for the same or a different project of the next Call for Proposals (i.e.: WHRI-ACADEMY programme Second Call for Proposals), provided your proposal got at least a score of 12 over 20. If your proposal didn’t reach the minimum score (12 over 20), you cannot apply for the next Call for Proposals (i.e.: WHRI-ACADEMY programme Second Call for Proposals) and, therefore, you will have to wait for the following one (i.e.: WHRI-ACADEMY programme Third Call for Proposals).

 

Selection Process/Decision
The results of the submitted applications will be communicated 3.5 months after the deadline for submission of the proposals. 

 

Selection Process/Decision
You will receive an email acknowledging the receipt of your application. 
Selection Process/Decision
Indicatively, the WHRI-ACADEMY programme budget would allow 146 fellow-year to be funded. In terms of number of fellows that means 55.
Selection Process/Decision
No.
Selection Process/Decision

Starting Project

Decisions on the applications are expected to be communicated to applicants no later than three months after the deadline for submission of proposals. Fellows shall accept within 30 days after receiving the email of confirmation that their project is selected for funding. The Fellows awarded must start working within a time frame of 6 months following the email of confirmation that their proposal is selected for funding.

Starting Project